Stage 1—Setting up FA Reconciliation Settings for Original Documents

The first stage of the acknowledgement reconciliation setup process is to set up FA reconciliation settings for original documents. The settings define how your company wants to reconcile acknowledgements in response to original documents. One account (PSN) can have many FA reconciliation settings.

The FA reconciliation set up process in Inovisworks consists of a series of pages. Use the:

First page—“To define general settings for the original document”

Second page—“To define settings based on document standard (X12 or EDIFACT)”

Third page—“To define business hours, and timeout and event notification settings”

To define general settings for the original document

1	Select the account (PSN) that subscribes to FA reconciliation.

2	Click the Administration tab > Acknowledgement Reconciliation > Add.

The FA Reconciliation Add page opens

3	Activate and name the configuration; for example, 850s for Acme Corporation.

4	In Original Document Settings, define the document standard, transaction types, and senders and receivers for which acknowledgements are to be reconciled (see “FA Reconciliation Field Descriptions (Page 1 of 3)” on page 193).

a	Standard—Select the document standard to which FA reconciliation settings are to be applied; for example, X12 or EDIFACT.

b	Transaction Types—Select the transaction types that are to be reconciled; for example, 850 for a purchase order or 810 for an invoice (see “Transaction Types” on page 194).

Note: Optionally, type transaction types that are unique to your company, one per line, in the text box. Ensure the values in the text box match the values in the documents that are sent.

c	Sender ID/Qualifier—For your company, select the sender IDs and qualifiers for which you want to reconcile the transaction types (see “Sender ID/Qualifier” on page 194 and “Customer Defined” on page 194).

All—Reconcile outgoing documents for all sender ID/qualifiers.

Only Selected—Reconcile outgoing documents only if the sender ID/qualifier is selected.

Exclude Selected—Reconcile outgoing documents for all sender IDs/qualifiers except those that are selected.

d	Receiver ID/Qualifier—For your trading partners, select the receiver IDs and qualifiers for which outgoing documents will be reconciled (see “Receiver ID/Qualifier” on page 194).

All—Reconcile outgoing documents for all receiver ID/qualifiers.

Only Selected—Reconcile outgoing documents only if the receiver ID/qualifier is selected.

Exclude Selected—Reconcile outgoing documents for all receiver IDs/qualifiers except those that are selected.

5	Click Step 2.

The settings page opens.

6	Go “To define settings based on document standard (X12 or EDIFACT)” on page 190.

To define settings based on document standard (X12 or EDIFACT)

Begin this procedure after completing step 5 in “To define general settings for the original document” on page 188.

1	In Reconciliation Provider, select Inovisworks.

2	The remaining options on the page depend on the document standard you selected.

X12—Go to step 3.

EDIFACT—Go to step 5.

3	For the X12 standard, define how your company wants to reconcile FAs to original documents (see “X12 Settings” on page 195).

Validate Group Version—Indicate if the group version in the acknowledgement should be considered when determining which document is to be reconciled.

Always Reconcile Last Group—Indicate how to reconcile FAs that match duplicate group IDs. Forces reconciliation against the last group sent.

Note: If not checked, Inovisworks generates an error.

Allow Re-Reconcile—Indicate how to handle acknowledgements that match already acknowledged documents. Forces re-reconciliation using the latest acknowledgement.

Note: If not checked, Inovisworks ignores the second acknowledgement.

4	You have completed the settings page for the X12 standard. Go to step 7.

5	For the EDIFACT standard, define how your company wants to reconcile FAs to original documents (see “EDIFACT Settings” on page 195).

Validate Message Version—Indicate if the message version in the acknowledgement should be considered when determining which document is to be reconciled.

Reconcile Last Sent Interchange—Indicate how to handle acknowledgements that match duplicate interchange IDs. Forces reconciliation against the last sent interchange.

Note: If not checked, Inovisworks generates a duplicate interchange error when it finds duplicates.

Accept Only EDIFACT Acknowledgement Codes 4, 7, and 8— If checked, Inovisworks accepts only EDIFACT acknowledgement codes 4, 7, and 8 from element 0083.

4—This level and all lower levels rejected

7—This level and all lower levels acknowledged (if the level is not rejected)

8—Interchange received

If not checked, Inovisworks accepts these codes:

1—EDIFACT acknowledgment all good

2—EDIFACT acknowledgment error detected

3—EDIFACT acknowledgment errored at low levels

5—EDIFACT acknowledgment header OK

6—EDIFACT acknowledgment header bad

If not checked, all other codes will cause an “illegal status code” error.

6	You have completed the settings page for the EDIFACT standard. Go to step 7.

7	Click Step 3.

The Timeouts and Alerts page opens.

8	Go “To define business hours, and timeout and event notification settings” on page 191.

To define business hours, and timeout and event notification settings

Begin this procedure after completing step 7 in “To define settings based on document standard (X12 or EDIFACT)” on page 190.

1	In Time Based On, select the business hour configuration you want to use. Inovisworks applies or “counts” timeout periods only during the business hours specified in the configuration.

Note: If blank, Inovisworks runs based on a 24 hour clock (that is, seven days a week, 24 hours a day).

2	In Timeout Settings, select Enabled to activate the first timeout setting (see “FA Reconciliation Field Descriptions (Page 3 of 3)” on page 196).

a	Timeout Type—Select the status to which you want the original document changed if a timeout occurs.

b	Reference Date—Select the date to start the timeout period.

Original Document Processed Date—Date Inovisworks processed the original document.

Extract Date from Original Document—Date extracted from the original document. Select the date code field from the drop-down list; for example, 068—Current Schedule Ship.

Note: Inovisworks uses the Reference Date and the “Timeout Interval” to calculate the timeout time.

c	Timeout Interval—Indicate the interval of time, in days and minutes or hours, between the “Reference Date” and when the timeout is to occur.

d	Select the Before or After options to indicate if the timeout is to occur before or after the Reference Date (for an example, see “Timeout Interval” on page 196).

Note: Inovisworks uses the Timeout Interval and the “Reference Date” to calculate the timeout time.

e	Send Alert To—Indicate if your company wants an alert to be sent to your company (sender) or to your trading partner (receiver) if a timeout occurs.

f	To define Timeouts 2 and 3, repeat step 2.

3	In Event Notification Settings, indicate who should be notified based on the processing of the acknowledgement. For example, if the first checkbox is selected, Inovisworks notifies the sender of the original document (your company) each time an acknowledgement with an Accepted status is received.

Important: Email addresses must be defined separately (see “Setting up Email Addresses for FA Event Notifications” on page 198).

4	Click Complete.

The page lists the FA reconciliation settings selected for the account (PSN).

5	If necessary, click Previous to adjust any settings.

6	When you are satisfied the settings are accurate, click Complete.

The FA reconciliation setting is added to the Ack Reconciliation List page.

7	To complete the FA reconciliation set up process, go to “Stage 2—Setting up Email Addresses in Event Notification Configurations” on page 197

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